9 Key Insights For Getting Vehicle Transport Services Across Canada
With 136,664 trucking businesses operating across Canada as of December 2022, finding the right vehicle transport services provider can feel like searching for a needle in a haystack.
Whether you’re relocating for work, purchasing a car from another province, or managing a fleet of vehicles, knowing the 9 key insights below will help you make the right decision when shipping your vehicle:
Table of Contents
9 Key Considerations When Getting Vehicle Transport Services Across Canada:
Shipping your vehicle to and from any province in Canada can be a little challenging due to vast distances, difficult weather situations, and especially if you’ve not dealt with car carriers before.
So to ensure you know exactly what you want and no auto carrier can take advantage of you, read the 9 key insights below:
1. Types of Vehicle Transport Services Across Canada
Choosing the right transport services for your car requires understanding the various shipping methods available across Canada.
| Transport Type | Capacity | Best For |
| Open Carrier | 6-10 vehicles | Standard vehicles |
| Enclosed Transport | 3-5 vehicles | Luxury/Classic cars |
| Rail Transport | Up to 20 vehicles | Long-distance moves |
a. Rail Transport Capabilities
Rail transport is an economical choice for long distances. It often requires terminal-to-terminal service, so you may need to arrange additional transportation to your destination.
| Feature | Open Carrier | Enclosed Transport | Rail Transport |
| Capacity | 6-10 vehicles | 1-2 vehicles | Up to 20 vehicles |
| Cost | Low | High | Lowest for long distances |
| Protection | Basic | High | Moderate |
b. Open Carrier vs. Enclosed Transport Options
Open carrier and enclosed transport are the main methods for moving vehicles across Canada. Here’s what you need to know:
- Open Carrier Transport: Affordable, widely available, and can carry 6-10 cars simultaneously. This is ideal for standard vehicles but offers less protection from weather or debris.
- Enclosed Transport: Provides superior protection for luxury, vintage, or classic cars. Enclosed trailers typically carry 3-5 vehicles and safeguard them from external elements.
Although rail transport is sometimes economical and faster, most Canadians prefer road transportation via car haulers, not just vehicles. This is because of the door-to-door convenience, higher insurance coverage, and ability to stay in contact with the carrier to ensure you’re at home when he arrives. These benefits are not present with rail transport. Here’s a small graph to show you the size and impact of road transportation in Canada:
Source: Transport Canada
Key Insights:
Trucking Volume Distribution (2010):
- Total freight movement: 225 billion tonne-kilometres
- Domestic freight: 139 billion tonne-kilometres (61.5%)
- International freight: 87 billion tonne-kilometres (38.5%)
Trucking Revenue Distribution (2010):
- Total operating revenue: $40.8 billion
- Domestic revenue share: 77% of total revenue
- International revenue share: 23% of total revenue
Trucking Revenue Breakdown:
- Local trucking revenue: $14.1 billion (up 8.8% year-over-year)
- Long-distance trucking revenue: $26.7 billion (up 3.0% year-over-year)
This data demonstrates that domestic trucking is a major stakeholder in transport volume and revenue share.
Door-to-Door vs. Terminal Pickup Options
You can opt for added convenience or cost savings:
- Door-to-Door Service: The auto-moving carrier picks up and delivers your vehicle to your specified locations. This service includes extra fees but ensures maximum convenience.
- Terminal Pickup: A cost-effective option where you drop off and collect the vehicle from designated terminals.
2. Cost Factors in Canadian Car Transportation Services
When looking into car transportation services Canada, having an idea of the costs can save you money. Let’s explore what affects your pricing.
| Route | Price Range (CA$) |
| Vancouver to Toronto | $2,000-2,300 |
| Vancouver to Ottawa | $2,200-2,400 |
| Halifax to Calgary | $2,400-2,600 |
| Edmonton to Toronto | $1,800-$2,000 |
Transport Services vary greatly in price based on several key factors. Vehicle transport costs depend on your choices and timing.
What Affects Your Final Price
- Summer months typically cost 10-15% more
- Fuel price surges can add to base rates
- A larger Car might cost $200 more than standard sizes
- Door-to-door service adds 10-20% to terminal rates
Smart Ways to Save Money
- Choose rail Transport Vehicle Canada options when possible
- Book terminal-to-terminal instead of door-to-door delivery
- Look for multi-car carrier availability
- Plan your transportation during off-peak seasons
The vehicle transport services industry sees price changes throughout the year. You should consider these variable factors when planning:
3. Weather Considerations & Seasonal Planning
Canadian weather significantly impacts vehicle transport services throughout the year.
Winter Transport Challenges
Winter transport across Canada requires careful planning and patience. Delivery times can stretch up to 2-3 weeks longer than usual. Transport companies often increase rates by 15-30% from November through March.
| Season | Average Delivery Time | Price Impact |
| Summer (May-Sept) | 5-7 days | Standard rates |
| Winter (Nov-March) | 7-14 days | +15-30% |
Road closures frequently occur along major routes like the Trans-Canada Highway. The Rogers Pass in British Columbia often closes during heavy snowfall.
Protective Measures
- Request enclosed transport for luxury or classic vehicles
- Expect carriers to use northern routes during coastal storms
- Prepare for alternative routing through the United States
Vehicle preparation becomes crucial during winter months. Transport companies require specific measures:
- Maintain at least 1/4 tank of winter-grade fuel
- Ensure the battery is fully charged so it doesn’t lose all the power during transit
- Remove all external accessories and secure loose parts
- Document existing winter damage before transport
- Check tire pressure – cold weather affects it significantly
| Preparation Task | Winter Requirement | Summer Requirement |
| Fuel Level | 1/4 tank (winter-grade) | 1/8 tank |
| Battery Check | Required | Optional |
| External Accessories | Must remove all | Can leave weather-resistant items |
You’ll need to book winter transport at least three weeks in advance. Carriers prioritize weather-ready vehicles during severe conditions. Remember to obtain transport insurance that covers weather-related delays.
4. Selection Criteria For Car Transportation Services Canada
Choosing reliable auto transport services requires careful evaluation of several key factors.
a. Company Background Assessment
Vehicle Transport Services companies should have at least five years of experience. Transport Vehicle Canada providers must maintain proper licensing in each province.
- Check online reviews from the past six months
- Verify Better Business Bureau ratings and complaints history
- Ask for references from recent cross-province deliveries
b. Insurance and Legal Requirements
Car transportation services Canada must provide comprehensive coverage for your vehicle.
| Coverage Type | Minimum Requirement | Recommended Level |
| Cargo Insurance | $100,000 | $250,000 |
| Liability Coverage | $1,000,000 | $2,000,000 |
c. Transport Methods
Vehicle Transport offers various shipping options to meet different needs.
- Open-air transport: The most economical option
- Enclosed carriers: Premium protection from elements
- Single-car trailers: Fastest but costlier service
- Multi-car carriers: More affordable but longer delivery
For instance, a classic 1969 Mustang should always use enclosed transport for protection.
d. Delivery Timeframes
Car Transportation timing varies based on distance and service level.
| Route | Standard Delivery | Express Service |
| Toronto to Vancouver | 7-10 days | 4-6 days |
| Montreal to Calgary | 5-7 days | 3-4 days |
e. Price Structure
Car transportation costs should be clearly outlined before booking.
- Request detailed written quotes
- Confirm if fuel surcharges apply
- Ask about storage or delay fees
- Understand payment terms and cancellation policies
To give you an idea of the costs, Vancouver to Toronto’s standard transport typically costs $1,800-$2,200 CA$.
f. Customer Support Features
Transport Services should provide comprehensive communication channels.
- 24/7 phone support availability
- Real-time tracking systems
- Regular status updates
- Dedicated coordinator assignment
g. Cross-Province Experience
Every car needs specific handling during long-distance transport.
- Provincial regulation knowledge
- Border crossing expertise
- Route optimization capabilities
- Emergency response plans
For instance, vehicle transport through Quebec may require specific compliance with French documentation.
5. Vehicle Preparation Requirements
Proper vehicle preparation ensures your vehicle’s safe and smooth transport.
a. Mandatory Preparation Steps
Before using vehicle transport services, ensure your car meets these conditions:
- Clean Vehicle Condition: Wash your car thoroughly to inspect its condition easily.
- Fuel Level: Leave only 1/4 tank of fuel to meet safety standards.
- Secure or Remove Loose Components: Remove antennas, spoilers, and bike racks. Secure anything that cannot be removed.
- Battery Preparation: Ensure the battery is charged and properly secured in its compartment.
b. Remove Personal Items
Most car transportation services require vehicles to be empty of personal belongings:
- Clear out all compartments like the glove box, trunk, and center console.
- Limited personal items may be allowed in truck transport but must comply with weight limits.
- Remove GPS devices, chargers, sunglasses, and electronic toll passes.
- Deactivate custom features like toll passes to avoid unexpected charges.
- Take out custom floor mats and seat covers to prevent damage.
c. Document Existing Damage
Keep records of your vehicle’s condition to address disputes if any arise:
- Take date-stamped photos from all angles of the car.
- Include close-ups of any existing scratches, dents, or paint chips.
- Record the odometer reading and photograph it for evidence.
- Note any operational issues like strange sounds or warning lights.
d. Disable Security Systems
Active security systems can delay the transport of vehicles. Follow these steps:
- Provide written instructions for disabling the car’s alarm.
- Remove aftermarket security devices like steering locks.
- Ensure key fobs are functional and ready to use.
Tip: Write down instructions such as, “Press the lock button three times to disable the alarm.”
e. Vehicle Condition Check
Ensure your vehicle meets all operational requirements:
| Checklist Item | Details | Example |
| Tire Pressure | Inflate tires to manufacturer-recommended PSI. | Honda Civic: 32 PSI front |
| Fluid Levels | Check and refill brake, power steering, coolant, and antifreeze during winter. | Use antifreeze to ensure the engine fluids don’t freeze |
| Battery Charge | Ensure the charge is nearly full so it doesn’t run out during the transit. | Use a multimeter to confirm the charge. |
Thorough preparation ensures compliance with transport services and safeguards your vehicle during transportation.
6. Thoroughly Inspect the Car Before Pickup & Be Available At Delivery Day
Before trusting a transport company to deliver your vehicle, you need to know its condition. This guide walks you through the essential inspection steps before pickup and after delivery.
a. Pre-Transport Inspection Checklist
Start with a detailed wash of your vehicle. A clean car makes damage easier to spot. Walk around your vehicle in good lighting, preferably outdoors during daylight hours.
| Area to Check | What to Look For | Common Issues |
| Exterior Body | Scratches, dents, paint chips | Door dings, parking lot damage |
| Glass | Cracks, chips, scratches | Windshield stars, wiper marks |
| Wheels | Rim damage, tire condition | Curb rash, uneven wear |
| Undercarriage | Leaks, damage | Oil spots, scrape marks |
Your photo documentation needs to be thorough and clear. Think like an insurance adjuster – every angle counts. Here are some considerations:
- All four corners at 45-degree angles
- Direct shots of each side
- Close-ups of existing damage
- Hood and roof
- Wheels and tires
- Interior dashboard (showing mileage)
b. Delivery Day Protocol
The delivery inspection is just as crucial as the pickup inspection. Your attention to detail here protects your interests. So before you sign the delivery document, make sure to:
- Tell the driver you need 20-30 minutes for inspection
- Use your pre-transport photos for comparison
- Check these often-missed areas:
- Under the bumpers
- Inside wheel wells
- Door edges
- Side mirrors
- Antenna
- Weatherstripping
C. What To Do If You Find Damage
Stay calm if you spot new damage. Follow these steps to protect your rights:
- Mark every damage point on the bill of lading
- Take clear photos with good lighting
- Get the driver to acknowledge the damage in writing
- Note the time and date of discovery
- Contact the transport company immediately
d. Things to Do Before Vehicle is Picked Up:
- Schedule inspection during daylight hours
- Charge your phone for photos
- Bring a flashlight for dark areas
- Have a paper to note the damage
- Wear clothes that let you bend and squat
e. Things to Do During Delivery
- Don’t let the weather rush your inspection
- Ask the driver to reposition the truck if needed
- Use your phone’s flashlight in dark areas
- Take videos and photos before touching the car
- Trust your instincts if something looks wrong
Remember: You’re not being difficult by doing a thorough inspection. You’re being smart and protecting your investment. Take your time and document everything – it’s your right as a customer.
7. Transit Times & Route Planning for Transport Vehicle Canada
Understanding delivery schedules and planning routes effectively ensures smooth vehicle transportation across Canada’s vast landscape.
| Route | Estimated Transit Time | Peak Season Considerations |
| Vancouver – Toronto | 8-10 days | Add 2-3 extra days |
| Edmonton – Toronto | 6 days | Add 1-2 extra days |
| Halifax – Vancouver | 15-18 days | Add 3-4 extra days |
Weather significantly impacts transport schedules across Canadian provinces. Winter months between November and March often require flexible planning.
Key Route Planning Factors:
- Book transport services 2-3 weeks before your preferred date
- Consider seasonal road conditions affecting delivery times
- Allow extra buffer days during peak moving seasons (May-September)
- Factor in provincial highway regulations and rest stops
Transport companies utilize major highways like the Trans-Canada Highway. Alternative routes sometimes become necessary due to unexpected circumstances.
Professional carriers constantly monitor weather forecasts and road conditions. They adjust routes when needed to ensure safe, timely delivery.
8. Insurance Coverage Details
Understanding insurance protects your investment when using vehicle transport services across Canada.
| Coverage Type | Standard Protection | Premium Protection |
| Damage Coverage | Up to $100,000 | Up to $250,000 |
| Claims Processing | 7-14 days | 3-5 days |
Documentation Requirements:
- Detailed photos of your car before transportation begins
- Written inspection reports from transport services staff
- Existing damage documentation for vehicle transport claims
- Signed delivery confirmation upon arrival
Professional car transportation companies maintain comprehensive insurance policies for safe delivery.
Common Coverage Exclusions:
- Pre-existing mechanical issues during vehicle transport
- Personal items left inside during transportation
- Damage from natural disasters beyond carrier control
- Mechanical failures unrelated to transport services
Insurance claims require prompt reporting for efficient processing. Most carriers require notification within 24 hours of delivery.
| Claim Type | Reporting Window | Required Documents |
| Visible Damage | 24 hours | Photos, Inspection Report |
| Hidden Damage | 72 hours | Mechanic Report, Photos |
| Total Loss | Immediate | Police Report, Photos |
9. Tracking & Communication Systems
Ask the company about their communication protocols once you book shipping. A good auto shipper will make sure their customers are in the loop throughout the process with regular updates during events such as:
- Advanced notification of the carrier arriving for pickup
- Carrier arriving at the destination city/province for long-distance moves
- Advanced notification of the carrier arriving at the drop location
- Delay notification and the new estimated pickup/delivery time
The carrier should be available by phone to get live updates. The company will provide you with the number to call and request the transit status.
Canadian Car Shipping Helps You Move Vehicles Worry-Free:
Don’t let the hassles of auto transport overwhelm you – Canadian Car Shipping simplifies the entire process with our years of experience and a nationwide network of trusted carriers.
Our dedicated team handles every detail, from initial quote to final delivery, ensuring your vehicle arrives safely at its destination.
Contact us today for a free, no-obligation quote for worry-free vehicle transportation across Canada, backed by our commitment to offering top-notch service and customer satisfaction.